Information about the data we collect and how we use it.

What data we collect

In becoming a member of Abingdon AC, the club will collect certain information about you which will include your name, date and place of birth, gender, email address, address and telephone numbers (athletics data). In addition, if you choose to affiliate with EA for the purpose of acquiring an EA number at the time of registration, or at a later date, then your Athletics Data will be passed through to EA. Once you are a member of Abingdon AC you can maintain your athletics data by logging into the club’s membership system at:

As an AAC club member, you may be asked to complete Google forms published via this website where we will collect personal information in order to enter you in an event. We will not ask for any information that is not required and will not share this information beyond the purpose for which it was collected.

If you have also registered for an account on this website (to view member content) we will also retain your name and email address (seperate to your membermojo account). You are not automatically signed up to notifications from the website but you can chose to receive them by changing your account settings. We may need to contact you by email, in rare circumstances, but only with important information about the website. You can delete your account at any time.

Why we will collect it

We will collect and process your athletics data for the purposes of administering your involvement in the sport and, optionally, of registering you as a member of EA. We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and to administer the sport.
How long we will keep it

We will retain your athletics data for such time as you are a member of Abingdon AC. If you resign from the club, are removed for non-payment of subscriptions or are removed for any other reason, your data is retained on our membership system for a period of three years.

Your rights

Under data protection legislation, you have the right:

  1. to access a copy of the information comprised in your personal data
  2. to object to processing of your personal data that is likely to cause or is causing damage or distress
  3. to prevent processing for direct marketing
  4. to object to decisions being taken by automated means
  5. in certain circumstances, to have inaccurate personal data rectified, blocked, erased or destroyed
  6. to seek redress for a breach of data protection legislation.

Sharing your data

We may share your athletics data with athletics partners such for the purposes of:

  • registering you with England Athletics (if relevant)
  • entering you into competitions
  • publishing results in local media

 We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing. We will also not share any other personal data you provide to us that is not athletics data.


All of the personal data we collect from you will be collected, stored and processed in accordance with the terms of Abingdon AC’s privacy policy which can be found below.


If you have any concerns or complaints in relation to how Abingdon AC collects and/or processes your personal data, you should contact the club’s data protection officer in the first instance ( If you are dissatisfied with how your concern/complaint is dealt with by Abingdon AC, you have the right to report your concern/complaint to the Information Commissioners Office (

Privacy Policy

Abingdon Athletic Club (Abingdon AC) commitment to privacy

  • Introduction
  • The information we collect about you
  • How we use your information
  • Protecting your information
  • Finding out what information Abingdon AC holds about you
  • Changes to our Privacy Policy
  • Contacting Abingdon AC about this Privacy Policy
  • Cookies


Abingdon AC is the owner of this website and we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). The website is maintained by Abingdon AC and hosted by Voice. You can view their privacy statement on the Voice website. Our website is built using the dotCommunity toolkit that provides large numbers of websites, centralised and administered within the same web service. The toolkit was developed by Cambridge Open Systems.

For the purposes of data protection legislation, Abingdon AC is the data controller. This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.

The information we collect about you

We may collect the following information about you through our online membership form (athletics data):

  • Your name
  • Date and place of birth
  • Gender
  • Email address
  • Address
  • Telephone numbers
  • Athletic events you are interested in
  • Disability information
  • Emergency contact information
  • Names of other England Athletics (EA) affiliated clubs with which you are a member.

You can maintain your own personal athletics data by logging into the club’s membership system:

How we use your information

We may use your personal information for a number of purposes, including:

  • to deal with your requests and enquiries
  • to contact you for reasons related to your enquiry
  • to notify you about athletics events
  • to notify you about the Annual General Meeting or other meetings
  • to remind you when club subscriptions are due
  • to register you with England Athletics if you opt to pay the EA affiliation fee
  • to obtain relevant information in order to assist the Abingdon AC committee in the running of the club.

Protecting your information

The data that we collect from you is stored on Abingdon AC’s membership system which is in turn hosted by membermojo Limited (Company number 08956121). Access to the data is password protected and limited to a small number of designated administrators.

By submitting your personal data, you agree to this transfer, storing or processing. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy. The Internet is not generally a secure medium for communication and therefore we cannot guarantee the security of any information you send to us over the Internet.

Finding out what information Abingdon AC holds about you

Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact the club’s Data Protection Officer via email:

Data retention

We will retain your athletics data for such time as you are a member of Abingdon AC. If you resign from the club, are removed for non-payment of subscriptions or are removed for any other reason, your data is retained on our membership system for a period of three years.

Changes to our Privacy Policy

We regularly review our Privacy Policy and updates will appear on this page when necessary. This Privacy Policy was last updated in February 2018.

Contacting Abingdon Athletic Club about this Privacy Policy

If you have any questions or comments about this Privacy Policy please email the Data Protection Officer at


What are cookies?

A cookie is a small text file that a website stores on your computer. A cookie will typically contain:

  • the name of the website from which the cookie has come
  • an expiry date (after which it is no longer used)
  • some data (often a randomly generated number).

Cookies are used by websites so that they can treat you as an individual. For example, they can be used to:

  • remember if you have logged in
  • remember options that you selected (so that you don't have to reselect the options each time you visit)
  • differentiate you from other visitors - a shopping site may use cookies to make sure the items in your shopping basket remain separate from the items in other visitors' shopping baskets.

Does Abingdon AC use cookies?

Yes, this site does use cookies for the following purposes:

  • To collect statistics about how the site is used. We use this information when planning for the future and developing the site.
  • To store some information when you move between pages.
  • To know if you are logged in and, optionally, to remember you between visits (so when you return you will see the members or admin options that you are used to - when you use them, you will be asked to log in again).

The cookies are not used to gather personal information and store no personal data. We cannot use the cookies to tell us who you are nor track your individual use of the site.

Our website may include embedded content from third-party sites such as YouTube, Flickr, Facebook etc. Some of these third-party sites may also set cookies.

Enabling or disabling cookies

We recommend that you allow all cookies set by this site as they help us provide you with a better service. If you decide to disable our cookies then you will not be able to login or access certain parts of the website.
You can find information about how to enable or disable cookies on the About Cookies website.